Tax Office DM Limited take responsibility for the privacy of your data very seriously. This policy details what we do with the information that we hold on you and how long we retain it for.
We will only contact you if we have a legitimate reason and it is in your vital interests to be given any information we have become aware of. This information includes unadvertised and advertised winding up petitions and CCJs lodged against your Company which you may not be aware of. We will contact you to give you the details of the adverse information we have received to ensure you are aware of the issue and to inform you of the solutions we offer.
If you are interested in one of the solutions then we will email you a consent which will give us permission to open a file for you and record any data you provide us with. If you do not provide us with consent any information you give us will not be recorded.
In some circumstances after speaking to you it may become apparent that the solutions we offer are not suitable. We have relationships with companies who provide other solutions such as finance and with your permission we would ask them to contact you. In these instances we would purely share your name, Company name and contact details.
Alternatively, you can request that we do not contact you again. In this instance we will retain only the Company name to mark it as do not contact on our database. If we do not retain the Company name then you may be contacted in error in future.
We do not sell, distribute or lease your information. We only share information at your request, and with your consent, with the Insolvency Practice and any companies we may refer you to if our services are not suitable for your specific circumstances.
We share information via Gmail. Gmail uses Transport Layer Security (TLS) to automatically encrypt incoming and outgoing emails.
If you instruct us to gather information to pass your case on to the Practice we will request the following personal information:
- Home address
- Contact landline and mobile numbers
- Photographic ID and a utility bill less than 3 months old
- Trading history
All other information requested will be in relation to the Company, not you personally.
You can withdraw your consent for us to store your data at any time by contacting us via email or Post. Details can be found below.
Retention of data
We retain your records for 6 years after we have transferred your case to Silke & Co Ltd or an affiliate Company. This is done to ensure we can quickly make you aware of any further adverse information which needs immediate attention and if you need to use our services again you will not need to re-provide all information which will speed up the process. Please note some additional information may be necessary because financial years may have passed meaning we require up to date accounts for example.
The Data Controller can be contacted at firstname.lastname@example.org
Subject Access Requests
You can request details of what personal information we hold on you. We have 1 calendar month to respond and there will be no charge for this service.
If you would like to make a subject access request please do so via one of the followings means:
Tax Office DM Limited
50 Hall Gate
Please note that we reserve the right to request further information from you, including but not limited to ID, to confirm your identity before we release the information.
It may be necessary for us to make changes to this policy to keep in line with GDPR Developments and changes.
If you visit our website our web server automatically records your IP address. Your IP address is not linked to any personal information and we do not use this information for any purposes.
In the event of a breach if is likely to result in a risk to the rights and freedoms of individuals we are required to notify to The Information Commissioners OFFICE (ICO) within 72 hours. We are also obliged to inform the individual(s) that the breach relates to without due delay.
We will keep a record of any data breaches.